Administrative Assistant

GPJ is hiring an Administrative Assistant to join our growing team! This role is on-site, requiring you to report to our Austin office location a minimum of 5 days per week. Your Role You’re the Administrative Assistant, and your role involves providing support to various local departments and executives within the company. You also serve as the first point of contact for GPJ, which means you’re often the first face and voice that our staff, clients, and visitors encounter. Your Skills • Provide day-to-day support to Team GPJ on the Front Line of our organization. • Provide day-to-day support to the GPJ Team on all administrative tasks, including files, expense reports, agendas, meeting scheduling and preparing minutes. • Assist visitors with information and a welcoming attitude. • Manage mail and courier service deliveries and dispatches. • Manage office, kitchen and breakroom • Manage inventory of office supplies • Assist Talent Culture as needed with special projects • Assist Office Lead with office-related events and activities • Other tasks as assigned Your Competencies Communication - Express yourself clearly in person, writing, presenting and maintaining your internal GPJ stakeholders in addition to upholding a positive image for GPJ externally. Prioritization/Organization - Properly allocate time and resources so that jobs are completed within a defined timeframe; establishing a reasonable timeline for completion when no concrete date is given and clearly communicate that to the parties involved. Thoroughness - Ensure your work (and if applicable, the work of others) is complete and accurate. Carefully prepare for meetings and presentations. Follow up to ensure agreements / commitments are on track or have been fulfilled. Experience Education • High School Diploma/Equivalent • 2 years of previous office administrative experience, preferably in an agency environment • Proficient typing and writing skills. • Demonstrated ability to manage and organize multiple projects • Knowledge of Word, PowerPoint and/or Keynote and Excel Your Impact In your role, you will have influence and responsibility over: • Greeting and welcoming guests and employees to GPJ • Ensuring facility security • Accepting packages and shipping Who We Are GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks benefits later. GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.