Assistant - Operations

Job Title: Assistant – Operations Employment Type: Contract (12 months) Location: Bengaluru, India Work Type: Office-based Experience: 1–1.5 years About ClinChoice ClinChoice is a partner to the largest pharmaceutical, medical device, and consumer care innovators in the world. Established in 1995, we provide expertise in clinical operations, biometrics, regulatory affairs, pharmacovigilance, medical affairs, and toxicology to help our partners advance healthcare by accelerating clinical trials with data-driven insights, delivering the best strategies for product registration, and enhancing patient safety through real-world and clinical analysis. Our global delivery network has expanded to centers and satellite offices in the United States, Mexico, the United Kingdom, Armenia, China, Japan, India, and the Philippines to help our customers maintain regulatory compliance locally and globally. We have forged future-defining partnerships with industry bodies and technology companies to develop cutting-edge solutions that deliver our expertise with quality and precision. Primary Responsibilities • Biometric Access Management: Manage biometric attendance systems and employee access control. Activate access for new joiners and deactivate access for exiting employees. Coordinate maintenance and troubleshooting of biometric devices. Maintain and update biometric and access trackers. • CCTV Monitoring Maintenance: Monitor CCTV systems and ensure proper functioning. Maintain CCTV time synchronization and recording accuracy. Coordinate with vendors/service providers for maintenance and issue resolution. • Security Housekeeping Coordination: Supervise security and housekeeping operations. Manage attendance and manpower allocation for security/HK staff. Ensure workplace cleanliness, safety, and operational efficiency. • Vendor Management: Coordinate with vendors for quotations, purchase orders, and service requests. Manage order processing and follow-up activities. Maintain vendor records and ensure timely service delivery. • Invoice Finance Coordination: Verify and process invoices accurately. Maintain invoice trackers and documentation. Coordinate with the finance team for timely submission and processing. Secondary Responsibilities • Stock Inventory Management: Maintain stock records and inventory trackers. Monitor stock availability and place orders as required. Ensure proper documentation and tracking of assets/materials. • Telecom Management: Handle telecom-related activities for Airtel, BSNL, and other service providers. Track telecom payments and billing records. Coordinate issue resolution with telecom vendors. • Petty Cash Credit Card Management: Maintain petty cash and corporate credit card expense records. Update trackers and supporting documents regularly. Submit reports and expense details to the finance department. • Employee Transportation Coordination: Arrange cab services for employees as required. Coordinate with transport vendors and ensure timely availability. • QA Audit Support: Maintain operational documentation as per organizational requirements. Prepare and update PowerPoint presentations and reports for audits. Support audit activities with accurate records and documentation. Candidate’s Profile • Graduation or Diploma in any discipline. • Candidates staying close to the office location will be preferred. Office Location Subramanya Arcade – Bannerghatta Road, BTM Layout, Bengaluru, India.