Recruitment Coordinator | Dublin

• Permanent position available with a considerable portfolio of works for the next 5+ years • To build your career by assisting in the delivery of ‘leading edge’ engineering projects. • To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards. • To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability. • To work with the best. • Excellent package on offer with room for negotiations About Kirby Group Engineering Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance. Recruitment Coordinator | Dublin Overview We are seeking a highly organised and proactive Recruitment Coordinator / Administrator to support a busy internal Talent Acquisition team. This role is critical in ensuring a smooth and efficient recruitment process, delivering an excellent candidate experience, and providing strong administrative support across high-volume and technical hiring activities. Key Responsibilities Interview Coordination • Arrange and coordinate interviews across multiple stakeholders, managing busy and often conflicting calendars • Send interview confirmations, calendar invites, and relevant information to candidates and hiring teams • Manage rescheduling, cancellations, and last-minute changes efficiently Candidate Management • Communicate confidently with candidates via phone and email • Ensure a professional, timely, and positive candidate experience • Respond to candidate queries and provide updates on application progress Recruitment Administration • Provide strong administrative support to the Talent Acquisition team • Maintain and update candidate records within the Applicant Tracking System • Post job adverts on job boards, LinkedIn, and internal careers platforms • Support with basic candidate screening where required • Conduct reference checks and ensure all documentation is accurately recorded • Assist with preparing and issuing offer documentation and contracts • Coordinate with HR and internal teams to ensure a smooth onboarding experience • Collate and prepare recruitment data and information for reports Skills Experience • Strong organisational and administrative skills with excellent attention to detail • Confident communicator, both written and verbal, particularly over the phone • Ability to manage multiple priorities in a fast-paced environment • Experience using an Applicant Tracking System (ATS) or CRM system preferred • Proficient in Microsoft Office (Outlook, Excel, Word) • Proactive, adaptable, and solutions-focused approach • Strong stakeholder and relationship management skills • Positive, professional, and candidate-focused mindset For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page ( Vacancies - Kirby Group Careers ) or contact the Talent Acquisition Team at Kirby Group in confidence on +353 (0)1 454 0411. Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.